We’re Hiring: Volunteer Relations Coordinator
Position: Volunteer Relations Coordinator
Type: Part time, permanent (22.5 hours/week)
Organization: Kawartha Lakes Food Source (KLFS)
Location: Lindsay, Ontario
Reporting to: Executive Director
Compensation: $19.05/hour with benefits after a mandatory waiting period
Application Closing: January 17, 2025
Start Date: March 3, 2024
Make a difference in your community!
Under the general supervision of the Executive Director, the Volunteer Relations Coordinator will be responsible for executing all aspects of our volunteer program including recruitment, retention, and recognition of 80+ community volunteers. The ideal candidate will engage all volunteers in a variety of tasks that will increase the impact of our work in our community. Each year, our volunteers share their passion and over 3,000 hours of their time. Without volunteers, KLFS would have a very limited capacity to support those who rely on our services.
Duties & Responsibilities
As part of the core function of this role, you’ll get to:
Be the first point of contact for all phone and walk in inquiries
Receive donations and complete relevant paperwork
Develop, follow, and report monthly on an annual work plan and budget
Maintain our volunteer program and related documentation on an annual or as-needed basis
Set framework for volunteer requirements in the Volunteer Management System
Fulfill all volunteer requirements of the organization, using a Volunteer Management System to schedule volunteers for all tasks including sorting, donation pick up, food bank, gardens, food drives, fundraisers, and many more
Recruit for the skills and tasks in need, onboard and orientate all volunteers who are new to the agency or new to a task
Organize annual volunteer appreciation event including two smaller drop-in events
Utilize Volunteer Management Software for data collection, improvements, and reporting
Submit annual milestone volunteers for the annual Ontario Volunteer Sector Awards
Organize all monthly single day and multi-day food drives including spring, Thanksgiving and Holiday
Coordinate our annual Easter Hamper distribution
Support annual fundraising events such as Jolly Jog
Annually review and update accessibility policies and training
Provide content for monthly volunteer newsletter and social media posts
Monitor existing and emerging poverty and hunger-related issues in the City of Kawartha Lakes
Establish and maintain good working relationships and partnerships with member agencies, community groups, media, and other organizations (existing or new) to help achieve the organization’s goals
Provide office support when required, and other duties as assigned by the Executive Director
Qualifications
We’re looking for someone with:
Volunteer management experience
Strong program/project coordination experience
Excellent time management skills and an eye for details
Human Resource skills
Attributes
You’ll be a great fit for our team if you are:
Organized, decisive, and an innovative thinker
Able to work just as well independently or as part of a team
A go-getter who takes initiative and works proactively
Friendly and approachable with a good sense of humour
Thoughtful and respectful of others
Efficient, responsible, and thorough in how you approach your work
Endlessly curious with a growth mindset and willingness to learn
Familiar with, and passionate about our community
Hours and Work Environment
This is a part-time position (22.5 hours/week from 8:30 – 1:00 Monday to Friday) that is required to be in the office each day. Alternative hours will be required about once a month for specific events, as well as some evenings, and weekends with advance notice given. The rate for this position is $19.05/hour with benefits for the candidate after a mandatory waiting period.
Equal Opportunity
The Kawartha Lakes Food Source is proud to be an Equal Employment Opportunity employer. We celebrate diversity and do not discriminate based on race, religion, sex, sexual orientation, age, disability status, or any other applicable characteristics as mentioned in the Employment Equity Act.
About Kawartha Lakes Food Source
Kawartha Lakes Food Source (KLFS) is the distribution centre that provides food to our member food banks, schools and social service agencies that support those who are food insecure. Additionally, KLFS develops and delivers our own programs that directly serve our community.
This agency focuses on food related supports that make a positive impact in the City of Kawartha Lakes. We achieve this through education to the greater community via our communication channels, by activating volunteers that assist in program delivery, supporting members that serve the community directly with perishable and non-perishable food, and advocating for positive policy change related to food insecurity.
How To Apply
Share your qualifications with a cover letter and resume. As part of your application, please include a half page reflection about one of the profiles from the online tool called A Fork in The Road (www.feedontario.ca/fork-in-the-road) and the impacts that poverty and food insecurity have on our community. You will need to visit the link and complete the activity to “survive a month in someone else’s shoes”. We look forward to reading your work!
Submissions are due on or before 4:30 pm on Friday, January 17 to heather@kawarthalakesfoodsource.com or in person at 164 Needham Street, Lindsay.
Thank you to all who take the time to submit, however only those requested for an interview will be contacted.